The software built for BJJ academy growth
Track every belt, stripe, and milestone
Manage gi, no-gi, and kids programs together
Build a loyal academy community
Track every belt, stripe, and milestone
Built-in rank tracking follows each student from white to black belt. Automated notifications flag who’s eligible for promotion so testing day runs without surprises.
Track every belt, stripe, and milestone
Built-in rank tracking follows each student from white to black belt. Automated notifications flag who’s eligible for promotion so testing day runs without surprises.
Manage gi, no-gi, and kids programs together
Set up distinct schedules, memberships, and pricing for every program. Students pick their classes. Billing runs in the background.
Build a loyal academy community
Family memberships, milestone celebrations, and automated member touchpoints help your academy retain students and grow through word of mouth.
Trusted by BJJ academies and martial arts schools
Tools for Your BJJ Academy
Help your academy grow and your students advance
Keep classes, attendance, and memberships organized
Manage gi, no-gi, kids, and competition classes in one system. Track attendance, handle family memberships, and run reports without switching between tools.
Track every belt and stripe from white to black
Built-in belt tracking follows each student’s journey. Set promotion criteria, manage testing events, and send automated reminders when students are eligible to advance.
Convert interest into committed students
Capture leads from your website, social media, and walk-ins. Zen Planner Engage automates trial bookings, follow-up texts, and email sequences so no prospect falls through the cracks.
Protect and grow your academy's revenue
Automated billing, failed payment recovery, and flexible fee options keep your income consistent. Zen Planner Business Insurance covers the liability risks unique to grappling arts.
Keep classes, attendance, and memberships organized
Manage gi, no-gi, kids, and competition classes in one system. Track attendance, handle family memberships, and run reports without switching between tools.
Track every belt and stripe from white to black
Convert interest into committed students
Protect and grow your academy's revenue
Customer Stories
Hear from academy owners growing with Zen Planner
The business insights we need—right on the dashboard
“The Zen Planner process was simple. It just popped up on my dashboard, and everything was right there. That’s the stuff we need — the unsexy but critical parts of running a business made easier…You log in and right there on the screen — yesterday’s numbers, today’s earnings, who paid, who didn’t. It’s all there.”
Less admin, more time on the mat
“When you have something like Zen Planner you’re able to devote more of your time back to the mat, back to the things that you’re really passionate about, and that’s getting back to connecting with students.”
Seamless member management software
“We’ve used Zen Planner from the start… It’s a seamless, easy system to learn.”
The business insights we need—right on the dashboard
“The Zen Planner process was simple. It just popped up on my dashboard, and everything was right there. That’s the stuff we need — the unsexy but critical parts of running a business made easier…You log in and right there on the screen — yesterday’s numbers, today’s earnings, who paid, who didn’t. It’s all there.”
Less admin, more time on the mat
“When you have something like Zen Planner you’re able to devote more of your time back to the mat, back to the things that you’re really passionate about, and that’s getting back to connecting with students.”
Seamless member management software
“We’ve used Zen Planner from the start… It’s a seamless, easy system to learn.”
The business insights we need—right on the dashboard
“The Zen Planner process was simple. It just popped up on my dashboard, and everything was right there. That’s the stuff we need — the unsexy but critical parts of running a business made easier…You log in and right there on the screen — yesterday’s numbers, today’s earnings, who paid, who didn’t. It’s all there.”
Less admin, more time on the mat
“When you have something like Zen Planner you’re able to devote more of your time back to the mat, back to the things that you’re really passionate about, and that’s getting back to connecting with students.”
Seamless member management software
“We’ve used Zen Planner from the start… It’s a seamless, easy system to learn.”
Proven Results
What keeps members training and your business growing
Your BJJ academy deserves better software. See it in action.
See how Zen Planner’s BJJ academy management software simplifies belt tracking, automates billing, and helps you spend more time on the mat.
Frequently asked questions
BJJ gym management software automates scheduling, attendance, billing, belt tracking, and marketing for Brazilian Jiu-Jitsu academies. It reduces admin time so you can focus on coaching and growing your academy.
Zen Planner starts at $99/month with scalable plans based on active members. You never pay for prospects or staff. Book a demo to compare plans and find the right fit.
Learn more about Zen Planner pricing.
Yes. Track belts, stripes, and skill milestones for every student. Set promotion criteria, manage testing events, and send automated notifications when students are eligible to advance — from white to black belt.
Absolutely. Set up distinct schedules, memberships, and pricing tiers for each program. Members choose their classes and billing adjusts automatically.
Yes. You’ll get secure data migration, three guided setup sessions, weekly success coaching, and on-demand support from our US-based team. Most academies are up and running within days.
Zen Planner Engage automates lead follow-ups, 2-way texting, online trial booking, and review generation to help you turn interest into committed students.
Belt tracking in the member app, milestone celebrations, and automated touchpoints — like missed-class texts and promotion reminders — help students stay motivated through every belt.
Zen Planner offers affordable Business Insurance built for grappling and combat sports, covering liability, property, and business interruption.