“We use Zen Planner’s automations to keep ourselves organized…Automations help us keep track of everything so we can focus on relationships, not admin work.”
Trusted by 5,000+ gyms and fitness businesses
Gym owners growing with Zen Planner
“Other than our lease payment, Zen Planner is the most important part of our business. It keeps everything running so we can focus on people, not spreadsheets.”
“The biggest thing we have is being able to track attendance for our members and build our milestones based on that.”
Feature Comparison
See how Zen Planner compares to WODHOPPER
WODHOPPER covers WOD tracking and day-to-day operations, but stops at basic lead capture — no real marketing automation. Zen Planner adds AI-powered marketing built to grow and retain your members, plus direct SugarWOD integration for the WOD app 500,000+ athletes already use.
Core features
Member management
Workout tracking
AI-powered tools
Reporting & dashboards
Payments & POS
Retail management
Branded member app
Active member pricing
SugarWOD integration
Robust marketing tools
Zen Planner
WODHOPPER
Add-on
Zen Planner
WODHOPPER
Member management
Workout tracking
AI-powered tools
Reporting & dashboards
Add-on
Payments & POS
Retail management
Branded member app
Active member pricing
SugarWOD integration
Robust marketing tools
All-in-One Gym Software
Complete CrossFit and gym management software
With member management software, integrated marketing, retention tools and self-service capabilities, Zen Planner gives you everything you need to spend less time behind your desk and more time building your community.
Customer Stories
Real gyms. Real results.
Why Zen Planner
See why top boxes are making the switch
Run daily operations without the busywork
Manage attendance, scheduling, and payments in one system, so nothing falls through the cracks between check-in and checkout.
See what's working in real time
Real-time reports and dashboards surface the numbers that matter, so you can make decisions without exporting a single spreadsheet.
Turn more leads into loyal members
AI-powered marketing and automated retention tools bring in new members and keep the ones you have coming back.
Integrated workout tracking
Zen Planner integrates directly with SugarWOD, the WOD app 500,000+ athletes already love. Keep programming and performance data flowing automatically, so coaches spend less time on data entry and more time coaching.
Run daily operations without the busywork
Manage attendance, scheduling, and payments in one system, so nothing falls through the cracks between check-in and checkout.
See what's working in real time
Turn more leads into loyal members
Integrated workout tracking
Ready to switch from WODHOPPER?
See how Zen Planner combines the day-to-day tools WODHOPPER offers with AI-powered marketing and SugarWOD integration built to grow your box, not just run it.
Frequently asked questions
WODHOPPER is a gym management software designed specifically for CrossFit and functional fitness gyms. It offers member management, financial tracking, class scheduling, WOD tracking, benchmarking tools, and mobile and website integration for CrossFit affiliates.
WODHOPPER is built for CrossFit affiliates and functional fitness gyms that want WOD tracking and benchmarking. Gyms that are expanding beyond CrossFit programming, adding martial arts or other disciplines, or needing serious marketing automation and business reporting quickly find WODHOPPER too narrow for where their business is going.
WODHOPPER is built for CrossFit affiliates and functional fitness gyms that want WOD tracking and benchmarking. Gyms that need more than the basics — serious marketing automation, deeper reporting, or tools to actively grow membership — quickly find WODHOPPER too shallow for where their business is going.
Most CrossFit affiliates complete the switch from WODHOPPER to Zen Planner within a few weeks. Zen Planner handles member data migration, billing transfer, and SugarWOD integration setup to keep the gym running without interruption. See how our team makes switching to Zen Planner seamless.
Zen Planner’s US-based onboarding team manages the full WODHOPPER transition including member data migration, billing setup, SugarWOD configuration, and go-live support by phone and chat.
WODHOPPER’s primary limitations are its limited marketing automation and basic business reporting. It covers WOD tracking and day-to-day operations well, but for gyms that want to actively grow membership beyond their founding community, WODHOPPER doesn’t have the marketing and retention tools to support that. Affiliates with serious growth goals consistently find Zen Planner a better long-term platform.
Zen Planner assigns a dedicated onboarding specialist for the full WODHOPPER transition, with live training on class scheduling, SugarWOD integration, and marketing tools — plus ongoing access to Zen Academy as your team grows.
Yes. Zen Planner’s US-based customer success team is available by phone and chat well beyond your initial switch, supporting your gym as you add marketing campaigns, new disciplines, or additional locations.
Zen Planner is built for the full arc of running a CrossFit affiliate — from day-one WOD tracking and SugarWOD integration through AI-powered marketing automation and retention reporting as you grow membership beyond your founding community.
WODHOPPER’s biggest disadvantages are its more dated user experience, limited customization, and lack of advanced marketing and CRM tools — making it harder to attract, retain, and convert members into loyal advocates.
WODHopper offers basic lead capture and website integration, not dedicated marketing automation — many WODHopper gyms pair it with an add-on or a separate platform to run serious campaigns. Zen Planner includes AI-powered marketing built in: automated email and SMS sequences, lead scoring, and retention campaigns designed to actually grow and keep your membership, without needing a second platform.
Yes. Zen Planner integrates directly with SugarWOD, the WOD-logging platform used by more than 500,000 athletes across 5,000+ affiliate gyms and rated 4.8 stars on iOS. Coaches and athletes keep the community and leaderboard experience they already love, fully connected to membership, billing, and marketing in Zen Planner.