“Software should make your business feel lighter, and Zen Planner does that for me. It lets me spend more time coaching and less time managing.”
Trusted by 5,000+ gyms and fitness businesses
Gym owners growing with Zen Planner
“Other than my lease payment, Zen Planner is my most invested business piece. It does so much behind the scenes like recurring payments, and it tracks my members’ workouts. It helps me keep everything running smoothly.”
“We redid all of our automations, all of our memberships, and built custom reports within Zen Planner…. Things just took off like a rocket ship.”
Feature Comparison
See how Zen Planner compares to Vagaro
See how Zen Planner keeps every booking, member, and dollar inside your business — no shared marketplace, no competing gyms.
Core features
Membership management
Workout tracking
Belt & skills tracking
AI-powered tools
Reporting & dashboards
Payments & POS
Retail management
Branded member app
Active member pricing
Independent ecosystem
Zen Planner
Vagaro
Competitor marketplace
Zen Planner
Vagaro
Membership management
Workout tracking
Belt & skills tracking
AI-powered tools
Reporting & dashboards
Payments & POS
Retail management
Branded member app
Active member pricing
Independent ecosystem
Competitor marketplace
All-in-One Software
Complete fitness business management software
With member management software, integrated marketing, retention tools and self-service capabilities, Zen Planner gives you everything you need to spend less time behind your desk and more time building your community.
Customer Stories
Real gyms. Real results.
Why Zen Planner
See why top gyms are making the switch
Run daily operations without the busywork
Manage attendance, scheduling, and payments in one system, so nothing falls through the cracks between check-in and checkout.
See what's working in real time
Real-time reports and dashboards surface the numbers that matter, so you can make decisions without exporting a single spreadsheet.
Turn more leads into loyal members
AI-powered marketing and automated retention tools bring in new members and keep the ones you have coming back.
Integrated workout tracking
Zen Planner’s direct SugarWOD integration keeps programming and performance data flowing automatically, so coaches spend less time on data entry and more time coaching.
Run daily operations without the busywork
Manage attendance, scheduling, and payments in one system, so nothing falls through the cracks between check-in and checkout.
See what's working in real time
Turn more leads into loyal members
Integrated workout tracking
Ready to switch from Vagaro?
See how Zen Planner keeps your members focused on you — not browsing competitors through the same app they use to book with you.
Frequently asked questions
Vagaro is a business management software and consumer marketplace serving fitness studios, salons, spas, and wellness businesses. It offers scheduling, payment processing, and a marketplace where clients can discover and book services across multiple competing businesses.
Vagaro is built for beauty and wellness businesses including salons, spas, and individual service providers that benefit from consumer marketplace exposure. Gyms, martial arts schools, and membership-based studios typically find that Vagaro’s marketplace model creates the same problem seen with Mindbody: your members can find and book with competing studios from within the same platform they use to book with you.
Zen Planner has no marketplace. Your members only ever see your school, your classes, and your offers. Vagaro operates a consumer marketplace where your clients can browse and book with competing businesses through the same platform. Beyond the marketplace issue, Vagaro is built for appointment-based beauty businesses, not membership-based gyms or martial arts schools. The operational model is fundamentally different.
Most gyms and schools complete the switch from Vagaro to Zen Planner within a few weeks. Zen Planner handles member data migration and billing transfer to keep operations and revenue uninterrupted. See how we make switching to Zen Planner seamless and stress-free.
Zen Planner provides a dedicated US-based onboarding team for the full Vagaro transition including data migration, staff training, and go-live support by phone and chat.
Yes. Like Mindbody, Vagaro operates a consumer marketplace where your students and members can browse and book with other schools and gyms including your direct competitors. For gyms and martial arts schools focused on member retention and long-term community, that marketplace exposure works directly against your goals. Zen Planner has no marketplace. Every booking, communication, and interaction stays within your school.
Zen Planner is built for the full arc of running a fitness business, from your first members through multi-location growth. That means workout tracking, digital marketing services, retention reporting, and a dedicated customer success team as your business scales. Most platforms give you tools to manage what you have. Zen Planner gives you tools to grow beyond it.