Case Study – Oasis Martial Arts of AZ

Tony is a software systems analyst, as well as a martial arts instructor, so he originally wrote his own software program to run Oasis. This homegrown system worked for a while, but as his student base grew, he began to feel overwhelmed managing tasks like emailing students, staying up-to-date on the collection of payments, and tracking student information and belt rankings. Tony had to continually shuffle between spreadsheets and his software program to complete all the tasks required to run and manage his martial arts school. This was incredibly time-consuming and forced Tony to spend time on administration, rather than teaching students.
A particular pain point was the process of communicating with students. Since none of the process was automated, Tony was forced to remember to call or email students and then manually send emails out. Not only was this time-consuming, but many of the messages were repetitive in nature, such as reminding students of new classes, following up on payments or welcoming a new student to the school. Eventually it was obvious that the administrative work was impacting the time Tony could spend with his students. That’s when a friend of Tony’s recommended Zen Planner and he decided to explore the possibility of making a change.

• Saves 10-15 hours each week by automating email communications
• Encourages student check-in with personalized member photos
• Reminds the Oasis team to follow-up with students and parents on key issues
• Gives Oasis Martial Arts the time needed time to fulfill their mission of transforming lives