Less admin, more time on the mat
“When you have something like Zen Planner you’re able to devote more of your time back to the mat, back to the things that you’re really passionate about, and that’s getting back to connecting with students.”
The software Hapkido schools trust to grow
Track every belt
Manage multiple programs
Automate business growth
Track every belt from white to black — and every dan rank beyond
Built-in rank tracking follows each student through gup and dan progressions. Automated alerts flag testing eligibility so promotion events stay organized.
Track every belt from white to black — and every dan rank beyond
Built-in rank tracking follows each student through gup and dan progressions. Automated alerts flag testing eligibility so promotion events stay organized.
Manage self-defense, weapons, and traditional programs together
Set up kids, adult, self-defense, and weapons classes with separate schedules and pricing. Family billing handles multi-student households automatically.
Handle the business while you focus on the mat
Automated billing, lead follow-ups, and member communications run in the background. You teach — Zen Planner handles the paperwork.
Trusted by Hapkido schools and martial arts academies
Tools for Your Hapkido School
Everything your Hapkido school needs to run and grow
Track belt rank and testing readiness for every student
Manage gup grades, dan ranks, and testing history in one system. Automated notifications remind students and families when the next grading event is approaching.
Keep classes, attendance, and memberships organized
Set up kids, adult, self-defense, and weapons classes with individual schedules and pricing. Students check in from the app. Attendance data updates automatically.
Turn trial students into committed members
Capture every inquiry from your website, social media, or walk-ins. Zen Planner Engage automates trial bookings, follow-up texts, and email sequences so no prospect falls through the cracks.
Protect and grow your school's revenue
Automated billing, failed payment recovery, and family billing options keep your income consistent. Zen Planner Business Insurance covers the liability risks martial arts schools face.
Track belt rank and testing readiness for every student
Manage gup grades, dan ranks, and testing history in one system. Automated notifications remind students and families when the next grading event is approaching.
Keep classes, attendance, and memberships organized
Turn trial students into committed members
Protect and grow your school's revenue
Customer Stories
How Hapkido and martial arts schools use Zen Planner every day
Why we chose Zen Planner
“I chose Zen Planner for a few reasons. First, I could access the database from anywhere. This was important because I needed to be at multiple locations in a single day but wanted to keep tabs on all our locations. Second, I wanted automated billing and database features that were done well. And finally, affordable pricing which was really appealing.”
The business insights we need—right on the dashboard
“The Zen Planner process was simple. It just popped up on my dashboard, and everything was right there. That’s the stuff we need — the unsexy but critical parts of running a business made easier…You log in and right there on the screen — yesterday’s numbers, today’s earnings, who paid, who didn’t. It’s all there.”
Less admin, more time on the mat
“When you have something like Zen Planner you’re able to devote more of your time back to the mat, back to the things that you’re really passionate about, and that’s getting back to connecting with students.”
Why we chose Zen Planner
“I chose Zen Planner for a few reasons. First, I could access the database from anywhere. This was important because I needed to be at multiple locations in a single day but wanted to keep tabs on all our locations. Second, I wanted automated billing and database features that were done well. And finally, affordable pricing which was really appealing.”
The business insights we need—right on the dashboard
“The Zen Planner process was simple. It just popped up on my dashboard, and everything was right there. That’s the stuff we need — the unsexy but critical parts of running a business made easier…You log in and right there on the screen — yesterday’s numbers, today’s earnings, who paid, who didn’t. It’s all there.”
Less admin, more time on the mat
“When you have something like Zen Planner you’re able to devote more of your time back to the mat, back to the things that you’re really passionate about, and that’s getting back to connecting with students.”
Why we chose Zen Planner
“I chose Zen Planner for a few reasons. First, I could access the database from anywhere. This was important because I needed to be at multiple locations in a single day but wanted to keep tabs on all our locations. Second, I wanted automated billing and database features that were done well. And finally, affordable pricing which was really appealing.”
The business insights we need—right on the dashboard
“The Zen Planner process was simple. It just popped up on my dashboard, and everything was right there. That’s the stuff we need — the unsexy but critical parts of running a business made easier…You log in and right there on the screen — yesterday’s numbers, today’s earnings, who paid, who didn’t. It’s all there.”
Proven Benefits for Hapkido Schools
What helps your students advance and your school grow
Your Hapkido school deserves better software. See it in action.
See how Zen Planner’s hapkido school management software simplifies belt tracking, automates billing, and helps you spend more time on the mat.
Frequently asked questions
Hapkido school management software automates scheduling, attendance, billing, belt tracking, and marketing for hapkido schools. It reduces admin time so you can focus on teaching and growing your program.
Zen Planner starts at $99/month with scalable plans based on active members. You never pay for prospects or staff. Book a demo to compare plans and find the right fit.
Learn more about Zen Planner pricing.
Yes. Track gup grades, dan ranks, and testing history for every student. Set promotion criteria, manage grading events, and send automated reminders when students are ready to advance.
Absolutely. Set up distinct schedules, memberships, and pricing for kids, adults, self-defense, and weapons classes. Family billing keeps multi-student households simple.
Yes. You’ll get secure data migration, three guided setup sessions, weekly success coaching, and on-demand support from our US-based team. Most schools are up and running within days.
Zen Planner Engage automates lead follow-ups, 2-way texting, online trial booking, and review generation to help you turn interest into enrolled students.
Belt tracking in the member app, milestone celebrations, and automated touchpoints — like missed-class texts and promotion reminders — help students stay motivated through every rank.