What Zen Planner membership management does for your gym
Track every member in real time
See active, frozen, cancelled, and at-risk members at a glance — with status, billing, and attendance history in one view.
Automate scheduling and check-in
Members book classes online and check in from the app. Waitlists, capacity limits, and reminders run automatically.
Handle every membership type
Monthly, annual, class packs, drop-ins, family plans, and custom memberships — all managed and billed automatically.
Turn leads into members automatically
Capture prospects, schedule trials, and trigger automated follow-ups that convert inquiries into paying members.
Manage your team from anywhere
Staff roles, instructor scheduling, and permissions give your team the access they need from the Staff App.
Your Complete Member Picture
Every member, every detail, one dashboard
Real-time member health
See who’s active, who hasn’t been in lately, who has a failed payment, and who might be at risk of cancelling — all from one customizable dashboard. No more digging through spreadsheets or guessing.
Flexible membership types
Monthly, annual, class packs, drop-ins, family plans, punch cards, and custom membership types — set them up once and billing runs automatically. Members can manage their own account from the app.
Scheduling that fills classes
Recurring class calendars, appointment scheduling, waitlists, capacity limits, and multi-location support. Members book online or from the app and get automatic reminders.
Real-time member health
See who’s active, who hasn’t been in lately, who has a failed payment, and who might be at risk of cancelling — all from one customizable dashboard. No more digging through spreadsheets or guessing.
Flexible membership types
Scheduling that fills classes
Customer Stories
Gym owners who rely on Zen Planner every day
"Easily manage and grow the business"
“The ability to track clients and their memberships has allowed us to easily manage and grow the business…. Zen Planner is absolutely something I recommend and will continue to use.”
"Easily manage and grow the business"
“The ability to track clients and their memberships has allowed us to easily manage and grow the business…. Zen Planner is absolutely something I recommend and will continue to use.”
"Easily manage and grow the business"
“The ability to track clients and their memberships has allowed us to easily manage and grow the business…. Zen Planner is absolutely something I recommend and will continue to use.”
Explore Other Features
Built to grow your business
See membership management in action. Book a demo.
Get a personalized walkthrough of Zen Planner’s membership management tools and see how they simplify your daily operations.
Frequently asked questions
Gym membership management software tracks members, automates billing, manages class scheduling, and handles check-ins — all from one system. It replaces spreadsheets, manual processes, and disconnected tools.
Yes. Zen Planner supports family billing, linked accounts, and shared membership plans — a key feature for martial arts schools and family-oriented studios.
Members check in via the member app, a kiosk at your front desk, or manually by staff from the Staff App. Check-in data feeds directly into attendance reports.
Yes. Members can update payment info, freeze or cancel memberships, book classes, and view their billing history from the member app.
Yes. Manage multiple locations from one account with location-specific schedules, staff, and reporting.